SUBMITTING GRADE PORTFOLIOS
Step 1 - Checklist
Fill out the student information on the left side of the checklist.
As you assemble the components of your grade report portfolio, check off the appropriate items on the right side of the checklist.
Attendance record is NA for Minnesota residents.
*D = Course Designation
Courses taught at Mater Dei should be marked as “K” or left blank. Refer to your Mater Dei Grade Report—if a course is designated as “K”, it will be listed that way on your report.
*X = Work Samples
Work samples are not required for courses verified as taken at Mater Dei. The official Mater Dei Grade Report is the only documentation necessary for these courses. For courses NOT taken at Mater Dei, Kolbe Academy requires any TWO written and graded work samples to be submitted for each course.
Step 2 - Submission Form
Fill out the information on the left side of the Submission Form. This will include a brief description of any non-academic courses, such as Mater Dei enrichment electives or Fine Arts and Physical Education courses taken outside of Mater Dei (for example, music lessons, drama club, or sports). Mater Dei enrichment electives can be described in the “other” category (brief descriptions can be found HERE).
Fill out the courses and grades on the right side of the Submission Form. Refer to your Mater Dei Grade Report for course names and grades.
*Core Courses
List the full course name under “Course Title”. In the column marked “D” you should list the course designation as outlined in step one.
*Academic Electives
List the subject, designation and course title for any academic electives your student has taken in addition to core courses.
*Non-Academic Electives
The non-academic category is where you will list your student’s Fine Arts, Physical Education and Mater Dei enrichment elective courses. These should be listed as Pass/Fail for the “grade”.
Step 3 - Work Samples
For courses verified as taken at Mater Dei, the official Mater Dei Grade Report is the only documentation necessary. These reports will be emailed to parents at the end of each semester.
For courses NOT taken at Mater Dei, Kolbe Academy requires any TWO written and graded work samples for each course. Choose two samples you feel are a good representation of your student’s overall work in the course. Papers and exams are good choices.
Step 4 - Send
Your final grade report portfolio should include:
-Kolbe Academy Grade Portfolio Checklist
-Kolbe Academy Grade Submission Form
-Mater Dei Grade Report
-Work Samples for courses not taken at Mater Dei
Completed grade report portfolios may be sent by mail to:
Kolbe Academy
1600 F Street
Napa, CA 94559
or
By email to hsreports@kolbe.org for 9-11th grade
By email to seniorreports@kolbe.org for 12th grade
Student grade portfolios will be processed within three weeks and returned to you via email from Kolbe Academy.